APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description

N/A

Recommendation

That the August 15, 2006, (Regular Board Meeting) and August 23, 2006 (Charter School Workshop) minutes be approved.

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.
Attachment: September 5, 2006 Regular B.rtf
Attachment: September 5, 2006 Addendum .rtf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description
Reassignment of students to schools within the county have been approved by the administration or recommended by the Student Reassignment Appeal Board, in accordance with policies of the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.
Attachment: rptBoardDate September 5.pdf

GENERAL ITEMS

9. APPROVAL TO DECLARE PROPERTY AS SURPLUS

Description

In December 1999, the School Board received this parcel from Palmer Ranch as exchange for a previously donated parcel, and as a partial offset for the impact of the students to be generated from the Palmer Ranch Development of Regional Impact [DRI].  The District has determined that this site is not needed for a school, nor for any ancillary or support function.  The cited acreage is identified as "PARCEL U3" on the attached map.

Recommendation
That declaration as surplus property of a 70.51 acre site on Palmer Ranch Parkway be approved as presented.
Attachment: BAIenc9-5-06KM-Surplus-PalmerPkwyProperty.pdf

AGREEMENTS/CONTRACTS

10. INTERINSTITUTIONAL ARTICULATION AGREEMENT BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY AND THE BOARD OF TRUSTEES ST. PETERSBURG COLLEGE

Description

The School Board of Sarasota County and the Board of Trustees St. Petersburg College agree to the following:

   1)   Provide acceleration opportunities for Sarasota County students through the Dual Credit Program (Veterinary Medical Terminology and Veterinary Work Experience in the Veterinary Technology Program).

   2)  Cooperate in the advancement of the School-to-Work and Tech Prep Education Program to promote better preparation of all Sarasota County students for postsecondary education at the Sarasota County Technical Institute, SPC and other colleges and universities.

   3)  Further develop programs by program agreements that provide opportunities to receive credit or advanced placement for appropriate work completed in courses and programs completed at the high schools and technical education centers. 

   4)  Share student data consistent with the restrictions imposed by state and federal laws and statues.

   5)  St. Petersburg College will provide automated guidance services to Sarasota County students via student access to the College's Florida Academic Tracking System and will provide the opportunity for each student to identify a postsecondary education objective

Recommendation
That the Interinstitutional Articulation Agreement between the School Board of Sarasota County and the Board of Trustees St. Petersburg College be approved.
Attachment: Interinstitutional Articulation Agreement (St Pete College).doc

11. APPROVAL OF AGREEMENT BETWEEN KAGAN PROFESSIONAL DEVELOPMENT AND SCHOOL BOARD OF SARASOTA COUNTY, FL

Description

"Kagan Cooperative Learning School Trainer Institute" is a follow-up to 2005's "Structures for Success."  This training will enable participants to go back to their schools and conduct workshops for their entire staff.  The goal of these trainings is to provide two trainers for each school by the end of the 2007-2008 school year. 

Kagan Cooperative Learning teaches social skills, nurtures responsibility, and increases student engagement through structures that apply to all disciplines. 

Kagan will provide consulting services, fliers, and event materials for Kagan's Cooperative Learning School Trainer Institute.  No more than 50 participants will attend at $699.00 each.

Recommendation
That the agreement between the School Board of Sarasota County and Kagan Professional Development be approved as presented.  

12. APPROVAL OF CONTRACT FOR SERVICES BY AN INDEPENDENT CONTRACTOR FOR BOYS AND GIRLS CLUB FOR THE 21ST CENTURY COMMUNITY LEARNING CENTERS IN NORTH SARASOTA COUNTY

Description
This agreement details the relationship and responsibilities shared by the School Board of Sarasota County and Community Based Organization (CBO) partner; Boys and Girls Club of Sarasota, Inc.  Service to be provided to five school-based sites, CBO and FBO (Faith Based Organization) sites to include tutoring, mentoring, and enhancement activities as detailed in grant as well as family literacy component.

Recommendation
That the School Board of Sarasota County approves the Boys and Girls Club of Sarasota County, Inc., contract in the amount of $564,147.00, as per negotiated contract and agreement for services, to be responsible for full implementation of the 21st Century Community Learning Centers in North Sarasota County.

13. APPROVAL OF CONTRACT WITH RILEY CHASE APARTMENTS FOR SCHOOL YEAR 2006-07 (21ST CENTURY GRANT)

Description
This agreement details the relationship and responsibilities shared by the School Board of Sarasota County and Riley Chase Apartments to provide enrichment, tutorial and extra-curricular activities for Toledo Blade Elementary and Heron Creek Middle School.  Contract is funded by a grant from the Florida Department of Education for the school year 2006-07.

Recommendation
That the School Board of Sarasota County approves the contract in the amount of $43,365.00, with Riley Chase Apartments to provide enrichment, tutorial, and extra-curricular activities to two South County schools, be approved as presented.

14. APPROVAL OF CONTRACT WITH BOYS AND GIRLS CLUB OF SARASOTA FOR THE 21ST CENTURY COMMUNITY LEARNING CENTER PROGRAM IN SOUTH SARASOTA COUNTY

Description
This contract is funded by a grant from the Florida Department of Education to provide enrichment, tutorial, and extra-curricular activities for Englewood Elementary, Glenallen Elementary, Toledo Blade Elementary, as well as Heron Creek Middle School.  The contract is not to exceed $43,365.00 for 2006-07 school year.

Recommendation
That the School Board of Sarasota County approves the Boys and Girls Club contract in the amount of $43,365.00, to provide enrichment, tutorial, and extra-curricular activities for the 21st Century Community Learning Center Program in south Sarasota County.

FIELD TRIPS

15. APPROVAL OF THE VENICE HIGH SCHOOL CHORUS FIELD TRIP TO CARNEGIE HALL, NEW YORK, ON MARCH 22, 2007 THROUGH MARCH 27, 2007.

Description

Students will learn the masterworks for performance and will be given the opportunity to perform in concert at Carnegie Hall. 

Recommendation
That the Venice High School Chorus field trip to Carnegie Hall, New York, on March 22, 2007 through March 27, 2007, be approved.

MATERIALS MANAGEMENT

16. APPROVAL TO AWARD BID #7004 FOR FENCE INSTALLATION AND REPAIR SERVICES

Description
Bids to provide 'Fence Installation and Repair Services' were received from three vendors on July 27, 2006.  The bids of Bodi & Associates, Inc., DBA Fontanyi Fence and Stewart Tennis & Fencing, Inc., to provide fence repairs and Bodi & Associates, Inc., DBA Fontanyi Fence and USA Steel Fence Company to provide and install new fences were the best low bids meeting the advertised specifications.  This bid is for a period of one year with the option to renew for two additional one-year periods.  The funds for these purchases are contained in the capital budget allocated to the Facilities Services Department.

Recommendation
That the bids of Bodi & Associates, Inc., DBA Fontanyi Fence and Stewart Tennis & Fencing, Inc., to provide fence repairs and Bodi & Associates, Inc., DBA Fontanyi Fence and USA Steel Fence Company to install new fences, in an amount not to exceed $250,000.00, be approved for award and purchase.
Attachment: FenceInstallRpr7004Rec.pdf

FACILITIES

17. APPROVAL AND/OR RATIFICATION OF FACILITIES SERVICES CHANGE ORDER(S)

Description
The Change Order(s) are summarized on the enclosure for ease of review.

Recommendation
That the Facilities Services Change Order(s) be approved and/or ratified as presented.
Attachment: FSD-ChangeOrderSummary2007.xls
Attachment: 090506SHSCO1.pdf
Attachment: 090506TUTCO2.pdf
Attachment: 090506PVCO1.pdf

CONSTRUCTION

18. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR FRUITVILLE ELEMENTARY SCHOOL - CAFETORIUM ACOUSTICAL TREATMENT PROJECT

Description
The project manager has prepared the Certificate of Substantial Completion.  The project is substantially complete in accordance with the contract documents. 

Recommendation
That the work performed by Willis A. Smith Construction, Inc. for the Fruitville Elementary School - Cafetorium Acoustical Treatment project be accepted as substantially complete as of 7/31/2006.
Attachment: BAIenc9-5-06FvilleCafeAcousTrmtSC.pdf

19. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE PINE VIEW SCHOOL - PORTABLES PROJECT

Description

The architect has prepared the Certificate of Substantial Completion and the final punch list.  The project is substantially complete in accordance with the contract documents.  A copy of the final punch list is available for review at the Construction Services Department.

Recommendation
That the work performed by Willis A. Smith Construction, Inc. for the Pine View School - Portables project be accepted as substantially complete as of 8/5/2006.
Attachment: BAIenc9-5-06PV-PortSC.pdf

20. ACCEPTANCE OF SUBSTANTIAL COMPLETION FOR THE NORTH PORT HIGH SCHOOL - CLASSROOM BUILDING #7 PROJECT

Description

The architect has prepared the Certificate of Substantial Completion and the final punch list.  The project is substantially complete in accordance with the contract documents.  A copy of the final punch list, for this phase only, is available for review at the Construction Services Department.

Recommendation
That the work performed by W.G. Mills, Inc. for the North Port High School - Classroom Building #7 project be accepted as substantially complete as of 7/13/2006.
Attachment: BAIenc9-5-06NPHS-Bldg.#7SC.pdf

21. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES CHANGE ORDER(S)

Description
The Construction Services Change Order(s) have been summarized on the enclosure for ease of review.  These change order(s) collectively total an increase of $28,714.00 in contract amounts.

Recommendation
That the Construction Services Change Order(s) be approved and/or ratified as presented.
Attachment: BAIenc9-5-06CSD-CO.pdf

FINANCE

22. APPROVAL OF FINAL BUDGET AMENDMENTS FOR 2005-2006

Description
To adjust the budget to reflect the actual results of operation for the 2005-2006 fiscal year.

Recommendation
That the final budget amendments for 2005-2006 be approved as presented.
Attachment: Budadm09052006.pdf

23. APPROVAL OF FINAL BUDGET AMENDMENTS FOR 2005-2006

Description

To adjust the budget to reflect the actual results of operation for the 2005-2006 fiscal year. This budget amendment addendum is required to amend for entries that were required for the payment of the money borrowed through the issuance of the Qualified Zone Academy Bonds.  These bonds were used for the renovation of the Glenallen cafeteria.  The two budget amendments attached have no impact on fund balance.  These amendments only move funds into functions and objects that are not normally used in these funds.  These amendments insure that when the financial audit is performed, that no budget line item is overdrawn. 

Recommendation
That the Board approves the final budget amendments for 2005-2006.
Attachment: ADDENDUM.pdf

24. APPROVAL OF THE ANNUAL FINANCIAL REPORT AS OF JUNE 30, 2006

Description
Chapter 6A-1.0071(2) of the State Board of Education Administrative Rules requires that the Annual Financial Report be submitted to the Florida Commissioner of Education no later than the 11th of each year.  Due to the complexity of the report, it will not be available for distribution until September 1.   

Recommendation
That the Annual Financial Report as of June 30, 2006, be approved as presented.

25. APPROVAL OF RENEWAL OF GROUP VISION CARE INSURANCE FOR CALENDAR YEARS 2007 AND 2008 WITH VISION CARE PLAN AT THE RATE OF $4.19 PER EMPLOYEE PER MONTH.

Description
The current and proposed rate of $4.19 per employee per month has been in effect beginning with the 1998 calendar year.  With the two year renewal, the rate will have remained unchanged for 11 straight years.  Employees are allowed to purchase coverage for their dependents at the same rate and retirees are allowed to purchase coverage for themselves and their dependents at the same rate.  The Vision Care Insurance rates back to January 1, 1990, can be found on page 17 of the "Historical Summary" at www.sarasota.k12.fl.us/finance/accounting_forms/historicalbook.pdf.

Recommendation
That the Group Vision Care Insurance contract with Vision Care Plan, effective January 1, 2007 through December 31, 2008, at the rate of $4.19 per employee per month, be approved as presented.
Attachment: Vision Insurance.pdf

26. APPROVAL OF RENEWAL OF GROUP TERM LIFE INSURANCE FOR CALENDAR YEAR 2007 WITH FLORIDA COMBINED LIFE INSURANCE COMPANY AT THE RATE OF $8 PER EMPLOYEE PER MONTH.

Description
The current and proposed rate of $8 per employee per month has been in effect since the 2002 calendar year.  The coverage for appointed employees is $50,000, with a 50% decrease in benefit at age 70.  Retirees can purchase the life insurance for $5,000 up to age 70 and $2,500 after age 70 at the rate of 16 cents per $1,000 coverage.  The coverages have remained constant since the 1992 calendar year.  The life insurance rates back to January 1, 1990, can be found on page 17 of the "Historical Summary" at www.sarasota.k12.fl.us/finance/accounting_forms/historicalbook.pdf.   

Recommendation
That the Group Term Life Insurance contract with Florida Combined Life Insurance Company, effective January 1, 2007 through December 31, 2007, at the rate of $8 per appointed employee per month, be approved as presented.
Attachment: Group Term Life Ins.pdf

27. APPROVAL OF RENEWAL OF GROUP LONG TERM DISABILITY (LTD) INSURANCE FOR CALENDAR YEAR 2007 WITH MUTUAL OF OMAHA AT THE CURRENT RATE OF 0.28% OF PAYROLL

Description
The current and proposed LTD rate of 0.28% of Payroll has been in effect beginning with the 2005 calendar year.  The LTD rates back to January 1, 1992, can be found on page 17 of the "Historical Summary" at www.sarasota.k12.fl.us/finance/accounting_forms/historicalbook.pdf.

Recommendation

That the Group Long Term Disability Insurance contract with Mutual of Omaha, effective January 1, 2007 through December 31, 2007, at the rate of 0.28% of Payroll, be approved as presented.

Attachment: Group LTD Ins.pdf

JOB DESCRIPTIONS

28. APPROVAL OF THE NEW JOB DESCRIPTION FOR BUYER ASSISTANT

Description
The new job description for Buyer Assistant is being presented for School Board approval.

Recommendation
That the School Board of Sarasota approve the new job description for Buyer Assistant.
Attachment: Job 287 - BuyerAsst.doc

SCHOOL BOARD RULES

29. APPROVAL OF CHANGES TO SCHOOL BOARD POLICY 4.21, INSTRUCTIONAL MATERIALS SELECTION

Description

The revision would make the cost of instructional materials purchased by parents consistent within School Board Rules 4.21 and 4.23.

Recommendation

That after having been advertised, the Board approve the recommended changes to Policy 4.21, Instructional Materials Selection.

Attachment: Policy 4.21.doc

30. APPROVAL TO ADVERTISE CHANGES TO POLICY 3.90, CHARTER POLICY

Description
A change in the School Board's 3.90, Charter School Policy is necessary to bring the policy in alignment with current application procedures.

Recommendation

That the School Board approves to advertise the revisions to the School Board Policy, 3.90 Charter School Policy.

Attachment: Policy 3.90 Charter Policy.doc